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Job Description for Administrative Assistant

Organizational Overview

Southwest Boston Community Development Corporation is a community-based organization established for 23 years. The last 5 years have been years of exponential growth, tripling the size of our affordable housing stock and increasing our staff, particularly around organizing for environmental concerns in Hyde Park, as part of our work with the Neponset River Access Committee.

Our mission is to work with local leaders to strengthen diverse communities in both Hyde Park and Roslindale by building and preserving mixed-income energy efficient housing, increasing access to capital for small businesses, preserving green spaces to mitigate climate change, providing youth jobs and development, and improving access to transit. We are committed to creating more equitable neighborhoods.

Current Programs and Activities

1) Preservation and development of affordable housing: We purchase existing rental properties to keep them affordable and prevent displacement of low to moderate income residents. We build relationships with residents and work together on their needs.

3) Environmental restoration and climate change resiliency: Our Green Team youth jobs and environmental stewardship program employs local teens and engages adult volunteers to protect and restore woodlands to help mitigate the impacts of climate change in our environmental justice communities.

3) Economic development: As part of the Fairmount Indigo CDC Collaborative, we work along the Fairmount corridor to increase affordable housing and business development resources, promote transit equity and advocate for legislation that will provide funding for green jobs, green infrastructure and affordable housing.

Why work for Southwest Boston CDC?

· Benefit from mentorship by experienced staff with extensive nonprofit leadership backgrounds.

· Gain hands-on training in real estate development, community organizing, and grant writing.

Reports to: Executive Director

Responsibilities:

· Coordinate weekly staff meetings and prepare agendas to enhance cross-program communication.

· Serve as a liaison to the Board of Directors by attending monthly meetings and taking minutes.

· Support the Communications and Collaborations Director with social media management to promote the organization’s initiatives.

· Assist in drafting and distributing the weekly e-newsletter using the Constant Contact database.

· Help with annual fundraising appeal letters and mailings.

· Manage the Salesforce database, ensuring timely data entry and generating donor reports.

· Oversee office operations, including mailing, directing calls, ordering supplies, and managing both physical and electronic files; assist in setting up virtual meetings.

· Provide assistance with various program administrative tasks as needed.

· Offer technical support for grant management and ensure compliance with reporting.

Required Experience:

· Excellent verbal and written skills

· Proficiency in Microsoft Suite, Salesforce, Constant Contact and Social media platforms

· Strong organizational skills with the ability to multitask and take initiative.

· Capacity to work independently and collaboratively as part of a team.

· Ability to work with a diverse staff and board of directors

Helpful Experience:

· Bilingual in Spanish and/or Haitian Creole

· Familiarity with Hyde Park, Roslindale, and Mattapan

· Willingness to learn or experience in grant research and writing.